§ 263.3.Procedure for facsimile transmission

Title 4. Ministerial Officers of Courts of Justice · Chapter 2. Levying Officer Electronic Transactions Act · Enacted 2010 · no amendments on record · Last verified July 28, 2026

In one sentence§ 263.3 sets the required steps for faxing a record or document to a levying officer — a cover sheet with identifying information, the sender’s duty to keep the paper original and transmission record and produce them within five days of a request, and the levying officer’s duty to retain the cover sheet with the faxed document.

Full Text of § 263.3

Text sizeJump to: (a) (b) (c) (d) (e)

Whenever the fax transmission of a document or record to a levying officer is authorized pursuant to this chapter, all of the following shall apply:

(a) A levying officer may act upon an electronic record or document transmitted by a facsimile machine in the same manner as the paper record or document upon which the electronic record or document is based.

(b) A facsimile cover sheet shall accompany the faxed record or document and include all of the following information:

(1) The name of the sender.

(2) The fax number of the sender.

(3) The name of the levying officer.

(4) The fax number of the levying officer.

(5) A description of the record or document, including its name, if any, and the number of pages.

(6) A statement directing the recipient of the faxed document or record to fax to the sender a confirmation, if true, that the fax was properly received.

(c) A person authorized to fax a record or document to the levying officer pursuant to this chapter shall do all of the following:

(1) Retain the paper version of the record or document.

(2) Print or otherwise retain a transmission record of the fax transmission.

(3) Deliver the paper version of the record, document, or transmission record to the levying officer within five days after a request to do so has been mailed to the sender by the levying officer.

(d) The levying officer shall retain the facsimile cover sheet together with the faxed record or document.

(e) The levying officer may electronically copy and store the printed cover sheet, record, or document as an electronic record.

End

Plain-English Summary

When faxing a record to a levying officer under this chapter, § 263.3 requires a cover sheet listing the sender’s name and fax number, the levying officer’s name and fax number, a description of the document including its name and page count, and a statement asking the recipient to fax back a confirmation that the transmission was properly received.

The person sending the fax carries three ongoing duties: retain the paper version of the record or document, retain a transmission record of the fax, and deliver the paper version, or the transmission record, to the levying officer within five days after the officer mails a request for it.

On the receiving end, the levying officer must retain the facsimile cover sheet together with the faxed record, and may choose to copy and store the printed cover sheet and document electronically rather than keeping only paper copies.

Frequently Asked Questions

What must a cover sheet include when faxing a document to a levying officer?

§ 263.3(b) requires the sender’s name and fax number, the levying officer’s name and fax number, a description of the document with its name and page count, and a request for a confirmation fax if the transmission was received.

Do I need to keep the original paper document after faxing it to the levying officer?

Yes. § 263.3(c) requires the sender to retain the paper version and a transmission record of the fax.

How quickly must I deliver the paper original if the levying officer asks for it?

Within five days after the levying officer mails a request for it, under § 263.3(c)(3).

Does the levying officer have to keep the fax cover sheet?

Yes. § 263.3(d) requires the levying officer to retain the facsimile cover sheet together with the faxed record or document.

Amendment History

Added Stats 2010 ch 680 § 4 (AB 2394), effective January 1, 2011.

Source & verification. Section text is reproduced verbatim from the California Legislative Information. Enacted by the California Legislature. Last verified July 28, 2026. · Official source

Also known as: fax a writ to the sheriff california procedureccp 263.3 facsimile transmission requirementslevying officer fax cover sheet requirements