Rule 1-145.Guardianship and conservatorship proceedings; professional guardians and conservators; procedures and time limits for filing reports and financial statements

Last amended December 31, 2025 · Last verified June 26, 2026

In one sentenceRule 1-145 sets the deadlines and procedures for professional guardians’ and conservators’ reports, requires a separate sealed filing of financial statements, and provides for State Auditor review.

Full Text of Rule 1-145

Text sizeJump to: (A) (B) (C) (D) (E) (F) (G)

A. Scope; computation of time. This rule governs the filing of reports by a professional conservator in a conservatorship proceeding under NMSA 1978, Section 45-5-409 or by a professional guardian under NMSA 1978, Section 45-5-314. See Rule 1-142(B) NMRA (defining the term “professional guardian or conservator”). All time periods set forth in this rule shall be computed in accordance with the provisions of Rule 1-006(A) NMRA, unless otherwise indicated.

B. Appointment. On the filing of a petition for the appointment of a guardian or conservator the court, taking into account the priorities set forth in NMSA 1978, Sections 45-5-311(A) and 45-5-410(A), may appoint a professional guardian or conservator.

C. Timing of reports. An order of appointment under Paragraph B of this rule shall require the professional guardian or conservator to file a report, substantially in compliance with Forms 4-996, 4-997 and 4-998 NMRA, within the following time limits:

(1) in the case of an annual report, within thirty (30) days after the anniversary date of the professional guardian or conservator’s appointment;

(2) in the case of all other reports, within sixty (60) days after the professional guardian or conservator’s resignation, removal, or termination, whichever is applicable; or

(3) a reasonable period of time as determined by the court beyond the deadlines specified in Subparagraphs (1) and (2) of this paragraph.

D. Filing and service of reports. A professional guardian’s or conservator’s report shall be filed in the court in which the case is currently assigned, with copies served on

(1) the protected person;

(2) the protected person’s guardian and/or conservator, if one has been appointed; and

(3) other persons specified in Form 4-993 NMRA.

E. Required documents; financial statements; separate confidential filing.

(1) Every report filed by a professional conservator shall require a separate confidential filing of financial statements that detail the following:

(a) all income and assets reported, respectively, in Sections II and IV of Form 4-998;

(b) all expenses and debts reported, respectively, in Sections III and V of Form 4-998; and

(2) Every report filed by a professional guardian shall require a separate confidential filing of financial statements if any financial documents or financial statements are included in the professional guardian’s report.

(3) For purposes of this rule, the term “financial statements” shall mean written documentation in any form from a third-party financial institution that reflects one or more of the relevant individual transactions for or on behalf of the protected person that occurred during the period covered in the report.

(4) Considering the confidential nature of the information contained in the financial statements, the separate confidential filing shall

(a) be filed contemporaneously with Forms 4-996, 4-997, or 4-998;

(b) be automatically sealed by the court, without the need for a separate court order;

(c) include a cover sheet captioned “Sealed—Confidential Information,” substantially in conformance with Form 4-998.1 NMRA, that indicates the total number of pages, excluding the cover sheet, being filed;

(d) not redact any confidential information;

(e) not be disclosed to any person or entity other than the State Auditor as provided in Paragraph F of this Rule, unless authorized by court order. Absent a court order, the confidential filing required under this Paragraph shall not be disclosed to the protected person, the parties to the proceeding, a court-appointed guardian, a court-appointed conservator, or counsel of record and their employees.

F. Audit process.

(1) The court shall forward a professional conservator’s report and all financial statements to the State Auditor for review within five (5) days of the court’s receipt of those documents.

(2) The State Auditor shall submit, within fifteen (15) business days of receiving a professional conservator’s report and all financial statements from the court, one of the following:

(a) a letter of review declining to conduct an audit;

(b) a letter of acceptance to conduct an audit; or

(c) a letter requesting that the professional conservator submit additional information or financial statements to help assess whether an audit is warranted or appropriate.

(3) The professional conservator shall comply with any request made by the State Auditor for additional information or financial statements within fifteen (15) business days of receiving the request. For good cause shown, the court may extend the time limit governing the professional conservator’s response for an additional period of up to fifteen (15) business days.

(a) If, in the opinion of the State Auditor, the professional conservator’s response satisfactorily provides the requested information or financial statements missing from the initial submission, the State Auditor shall submit the following within fifteen (15) business days of receiving the response:

(i) a letter of review declining to conduct an audit, or

(ii) a letter of acceptance to conduct an audit.

(b) If the professional conservator fails to respond to the State Auditor’s request or if, in the opinion of the State Auditor, a submitted response lacks the requested information or financial statements, the State Auditor shall promptly notify the court of the professional conservator’s lapse. The court, in turn, shall set the matter for a status conference, at which the professional conservator, appearing through counsel, shall advise the court of the reason for the delayed or inadequate response. Any costs associated with preparing for and appearing at the status conference shall be borne by the professional conservator and shall not be charged to the protected person’s estate. The court may issue any order, up to and including an order holding the professional conservator in contempt, appropriate to promote the efficient processing of the report.

(4) If the State Auditor decides to conduct an audit of the contents in the professional conservator’s report without requesting additional information or financial statements, an audit report shall be filed with the court within ninety (90) days of the State Auditor’s submission of the letter of acceptance to conduct an audit. If the State Auditor decides to conduct an audit of the contents in the professional conservator’s report after requesting and receiving additional information or financial statements, an audit report shall be filed with the court within ninety (90) days of the professional conservator’s submission of the additional information or financial statements.

G. Costs incurred. Any costs incurred by the State Auditor in exercising its authority to subpoena documents, records, or statements under Section 45-5-409(H) NMSA 1978 shall be borne by the professional conservator and shall not be charged to the protected person’s estate.

End

Rule History

[Provisionally adopted by Supreme Court Order No. 22-8300-005, effective for all cases filed or pending on or after March 16, 2022; provisionally adopted rule approved as amended by Supreme Court Order No. S-1-RCR-2025-00172, effective for all cases pending or filed on or after December 31, 2025.]

Plain-English Summary

This rule adds financial oversight to professional appointments. It governs reports by professional guardians and conservators on the approved forms—annual reports within thirty days after the appointment anniversary, and other reports within sixty days after resignation, removal, or termination. Reports are filed in the assigned court and served on the protected person, any guardian or conservator, and others the access order names.

Every professional conservator’s report (and a guardian’s report containing financial documents) requires a separate confidential filing of the underlying financial statements. That filing is made with the report, is automatically sealed without a separate order, carries a “Sealed—Confidential Information” cover sheet, is not redacted, and is not disclosed to anyone but the State Auditor absent a court order.

The court forwards a professional conservator’s report and financial statements to the State Auditor within five days, and the Auditor decides within fifteen business days whether to audit, decline, or request more information; an accepted audit is reported within ninety days. Costs of the Auditor’s subpoenas and of any status conference for a delayed response fall on the professional conservator, not the protected person’s estate.

Frequently Asked Questions

When must a professional guardian or conservator file an annual report?

Within thirty days after the anniversary date of the appointment, on the approved forms.

How are the financial statements handled?

They are filed separately, automatically sealed without a court order, not redacted, and not disclosed to anyone but the State Auditor absent a court order.

Who reviews a professional conservator’s financial statements?

The State Auditor, to whom the court forwards the report and statements within five days; the Auditor decides within fifteen business days whether to conduct an audit.

Source & verification. Rule text and Committee commentary reproduced verbatim from the New Mexico Rules of Civil Procedure for the District Courts (Rule 1-145 NMRA), published by the New Mexico Compilation Commission (NMOneSource). Promulgated by the Supreme Court of New Mexico. The plain-English summary is original and draws on the official annotations. Last verified June 26, 2026. · Official source

Also known as: professional conservator reportsfinancial statementsState Auditorsealed financial filingaudit